Systematisation is the best way to expand your business and ensure sustainable growth. Incorporating processes into your business gives everyone a clear understanding on what check that they need to accomplish, allowing them to step away from managerial and tactical positions and produce real results, while holding themselves responsible. But this requires a system that lets you document the rules for your business, so that routine tasks are taken off which allows you to focus on the work that is important most. This is the goal of an organizational management system.

The purpose of a management system is to formulate an established set of rules, procedures and guidelines that ensures all the tasks of a company are performed in accordance with the best practices. These are designed to achieve many corporate goals including improving efficiency of operations and financial success, as well as client relationships and product quality, safety of workers, environmental performance and legislative compliance.

These are typically built on the PDCA cycle and involve creating processes that document, analyze and implement improvements to existing processes in a planned manner. Some of these processes are designed to meet specific standards such as ISO 9001 quality management, ISO 14001 sustainability or ISO 27001 security of information.

A good management software for companies should be user-friendly and accessible to all employees. This could be in the form a lightweight application that lets anyone to edit and publish quality documents or workflows, or simply making a business flow map that is accessible via an intranet. Whatever method is employed it is essential that the system be quickly updated so that it is always updated to reflect the current procedures of the business. This will reduce the risk of it becoming outdated which is a problem that occurs frequently with more formalized manuals or software programs that require specialised skills to maintain.